Why Do HOAs Need Professional Property Management Companies?

There’s a lot more to managing an HOA effectively than you may realize. It’s much more than property management; it’s also about governance—enforcing rules, conducting elections and more. Your home and your ownership interest in the common elements represent a huge asset—and for many people, their largest asset. Doesn’t it make sense to have a knowledgeable, trained, professional community association manager watching out for your interests?

why do hoas need property managers?

Why Do HOAs Need Property Management Companies?

  • Property Managers must be aware of many laws and regulations—real estate, corporate and labor laws; federal laws and state statutes and government regulations.

  •  Property Managers must have a working knowledge of finances, accounting, budget preparation, taxes and insurance.

  • Property Managers must work and communicate effectively with residents, resolve disputes and facilitate communications.

  • Property Managers must have a keen understanding of property maintenance—landscaping, repairs and replacements, facilities upkeep and mechanical maintenance.

  • Property Managers coach and mentor the board members who govern the association. They help conduct meetings, supervise elections and ensure compliance with governing documents. Governance is just one key area where property management and community management differ.

Having a professional property management company to oversee and enforce your HOA’s governing documents and day to day community needs is not only a smart move from a liability perspective, but it also shields the often times volunteer board members from misdirected anger or misunderstandings from community members who require reminders of the rules and regulations they may have violated.

Property management companies allow boards to stay focused on their main tasks. Running a community of any size can be an overwhelming task which often times requires the help of professionals. That’s why we exist!

Don’t take our word for it. Hear what some of our clients have to say about working with us!

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HOA Due Process : Why It Matters

Inevitably, from time to time, community rules are broken. When this happens, the association informs residents about the problem and follows what is known as due process procedure. If it seems like it's taking longer than expected to receive a response on a specific issue, the important due process procedures may be the cause of the delay.

What is an HOA's due process?

Simply stated, this means that the association always notifies residents of alleged violations before taking any action. Many times the HOA board will employ a management company, like Heritage Property Management, to send written notices describing the possible rule violation and ask the residents to correct the problem voluntarily by a specific date. These notices also explain any action the association may take if the violation isn’t corrected. 

The association understands that things aren’t always as they seem. So, any time notices are sent to residents, the board wants to hear the resident’s point of view. As a property management company and liaison between homeowners and HOA boards, we can arrange for residents to meet with the board before imposing any type of penalty.

In fact, imposing penalties isn’t the goal at all!

HOA due process and appealing a decision by the board.

It’s more important that residents comply with the association rules for the good of everyone in the community. These meetings give residents and the board an opportunity to discuss rule violations informally and arrive at a solution. 

After they’ve had a chance to talk to a resident about a rule violation, board members will discuss the situation among themselves and make a decision. Residents generally receive the board’s decision in writing in about 10 business days. For those who may disagree with the decision, most HOA boards have an appeal process.

So next time it seems like you community is moving slower than an iceberg with their communications, keep in mind that there is a process in place to ensure consistency and fairness in every situation that arises.

Do you have more questions about HOA Due Process in your neighborhood? Drop us a line!